DREXEL UNIVERSITY COLLEGE OF MEDICINE

FACULTY APPOINTMENTS AND PROMOTIONS CRITERIA

December 1, 2007

Model Curriculum Vitae (PDF)
Faculty Appointments and Promotions (PDF)

Section I - Documents Required
Section II - Temporary Faculty Appointments
Section III - Model Curriculum Vitae
Section IV - General Requirements
Section V - Criteria for Unqualified Titles
Section VI - Criteria for Qualified Titles
Section VII - Procedures
Activity vs. Scholarship Chart and Supplemental Guide


I    DOCUMENTS REQUIRED

A.    INITIAL APPOINTMENTS AND PROMOTIONS

1.    Letter from the academic department chair (or Dean of the College when chairs are to be nominated), addressed to Dean, nominating the candidate (or Dean of the College when chairs are to be nominated) that indicates or addresses:

a.    Rank at which the candidate is being proposed.

b.    Candidate's ability and contributions in each of the areas and the anticipated contributions in these areas, clearly defining the area(s) of strength of the individual.  In departments where the Division or Section Chief is the direct supervisor, the Division or Section Chief may write this letter with a supporting cover letter from the department chair.

c.    Candidate's ethical character and integrity.

2.    Current curriculum vitae (as outlined in Section III).

3.    Letters of reference should be obtained from individuals currently holding the proposed rank or higher.  (For qualified titles, e.g. Clinical Associate Professor, although this is desirable, it may not be possible.  Letters from peers in the community who may not hold an academic title but are outside the institution will be acceptable.)  In all cases, the nominating chair should obtain letters from individuals within the institution who can attest to the candidate's contribution to the institution in the areas of education, clinical expertise (when appropriate) and service and from individuals outside the institution who can attest to the candidate's regional, national and/or international recognition as a significant contributor to his/her field.  The nominating chair may request letters from these individuals to use at the level of department review; however, all letters received must be forwarded to the Appointments and Promotions Committee.  The numbers of letters required are as follows:

Unqualified Ranks

a.    Instructor - at least 1 letter (internal or external)

b.    Assistant Professor - at least 2 letters (internal or external)

c.    Associate Professor - at least 7 letters (4 internal of which 2 are from the department and 2 outside the department and 3 external letters.)  At least one external letter must be obtained from an individual who is “at arm’s length”, i.e. not collaborators, co-authors, or formerly involved in education, training, or advising the candidate.) The proportion of internal and external letters may be modified for initial appointments. 

d.    Professor – at least 8 letters (4 internal of which 2 are from the department and 2 outside the department and 4 external letters.)  At least 2 external letters must be obtained from individuals who are “at arm’s length”, i.e. not collaborators, co-authors, or formerly involved in education, training, or advising the candidate.) The proportion of internal and external letters may be modified for initial appointments. 

The candidate should work with his/her Chair to develop the list of potential letter writers.  A brief description of the candidate’s relationship with each letter writer must be included.  A list of at least 5 additional individuals (and each individual’s relationship with the candidate) from outside of the institution who may be asked by the Committee to write evaluations of the candidate.

Qualified Ranks (Clinical and Research)

a.    Instructor - at least 1 letter (internal or external)

b.    Assistant Professor - at least 2 letters (internal or external)

c.    Associate Professor and Professor - at least 4 letters (2 internal and 2 external). The proportion of internal and external letters may be modified for initial appointments.

Qualified Rank (Adjunct)

a.    One (1) letter of support from the Chair of the Department or from the Program Director and a current CV in the College of Medicine format.

***    For candidates from affiliated institutions, one of the letters of reference must be from the Affiliated Department Chair or from the Director of Medical Education.

4.    Copies of the one to three publications that the candidate judges to be his or her most significant for the ranks of Associate Professor and Professor.

5.    A concise (1 page) statement from the candidate summarizing the significant aspects of his or her existing contributions to his or her field(s) of endeavor and general future goals may be provided.  This statement can be used to enhance and focus the information contained in the CV.  This submission is optional.

6.    In addition to the above documents, the Appointments and Promotions Committee may request additional information and/or letters from the nominator, candidate and/or other individuals.

B.    JOINT APPOINTMENTS

Joint appointments will be granted to individuals who have demonstrated or who are clearly planning a substantial contribution to a secondary department and/or College.  The rank to be afforded to the secondary appointment will be appropriate for the individual's credentials and the proposed contribution of the individual to the secondary department and/or College. 

When joint appointments are being considered, documentation must be submitted from all the chairs of the department(s) where the individual currently holds an appointment.  These letters will confirm that the faculty member continues to have a substantial role in the department.

1.    If both primary and secondary appointments are being considered at the same time, all letters of recommendations should include the proposed title for both departments, i.e., Associate Professor of Medicine and Associate Professor of Biochemistry.

2.    If the secondary appointment is being considered at a time separate from consideration of the primary appointment, updated curriculum vitae with the Chairs letters alone will be sufficient for consideration of review of the proposal for the ranks of Instructor and Assistant Professor.

3.    For the ranks of Associate Professor and Professor, in addition to the Department Chairs letters and an updated curriculum vitae, two additional internal letters of recommendation need to be obtained from individuals holding the same rank or higher and who hold primary appointments in the proposed secondary department.  In all cases, the letters of recommendation need to clearly identify the current or proposed level of activity of the candidate in the secondary appointment.

 
C.    CHANGES OF TITLE

1.    From Unqualified to Qualified Status

Letter from Department Chair stating specifically the academic role that the individual will have in the department.  Commitment of time and the nature of the academic activities should be clearly outlined (e.g. medical students or residents)..

2.    From Qualified to Unqualified Status

All appropriate documentation for an appointment to the proposed rank, as outlined in Section I

 
D.    EMERITUS APPOINTMENTS 

The title of Emerita or Emeritus Professor or Emerita or Emeritus Associate Professor may be conferred upon a retiring member of the faculty who has given long, meritorious and distinguished service to the College. It is a title of distinction that will be given to individuals who have achieved the Professorial level.

1.    Letter from Chair (or Dean of College when Chairs are to be nominated) indicating the candidate's contributions to the school and what, if any, activities the candidate will continue to pursue within that department or within the institution.

2.    Current curriculum vitae (as outlined in Section III).

3.    Letters of reference should be obtained from three senior faculty who can comment on the contributions of the candidate.

 
E.    RETIREMENTS AND RESIGNATIONS

Faculty members planning to retire or resign shall submit written notice of such intent to the Chair of the department in which he or she serves.   The Department Chair shall then notify, in writing, the Dean of such retirements or resignations and their effective dates. 

II    TEMPORARY FACULTY APPOINTMENTS

Upon request of the Department Chair, and prior to consideration by the Appointments and Promotions Committee, the Dean of the College, with the approval of the Provost, may provide a temporary Faculty appointment in order to permit the proposed Faculty member to function within the institution and to receive appropriate remuneration.  This is a procedure whereby a one (1) year faculty appointment is granted to individuals who have been selected for positions and are awaiting Committee(s) approval.  The appointee shall be given the qualified title of "Temporary".  Requests for these appointments should be accompanied by current curriculum vitae and should be forwarded to the Office of the Faculty Affairs and Professional Development.  See Article II, Section 6 of the College’s Faculty Bylaws for more information.

III.    MODEL CURRICULUM VITAE

A.    Name in full
B.    Current home and professional mailing address, telephone number, fax numbers and E-mail
C.    Education: Last degree listed first.  Name of University, year degree granted

Major
Thesis Title (if applicable)
List all other degrees, institutions, years degrees awarded

D.    Postgraduate Training:

List chronologically, starting with earliest position
Give years, institutions, type of training

E.    Employment History:

List chronologically, starting with earliest position
Include consulting positions
Give years, institutions, positions held

F.    Certification # and Licensure (including Re-Certification) (if appropriate)
G.    Military Service (if appropriate)
H.    Honors and Awards

List chronologically, starting with earliest
Give name of award and/or awarding institutions
Indicate nature of award if not apparent

I.    Memberships and Offices in Professional Societies
J.   Professional Committees and Administrative Service

1.  Institutional: committees on which you have served or chaired
       Give years of membership
2.  Extramural:
     Local and Regional
     National and International
     Include:
          a.    membership on editorial boards
          b.    editorship of symposium volume, text or journal
          c.    service as examiner for professional organization
          d.    reviewer of grants for extramural funding sources
          e.    reviewer of manuscripts for journal publications
          f.    convener of symposium or of conferences or of workshop in one's field; etc.
     Provide name of organization or publication, your role and years of service

K.    Community Service

Service not related to the institution, but provided by you either in your professional or in some other capacity 
List chronologically, earliest first
Give your role and the organization

L.    Educational Activities:

1.    Courses/Clerkships/Programs
       a.    Taught
       b.    Coordinated
       c.    Developed
       Include:  course title, audience, and years of involvement
2.    Advising/Mentoring/Tutoring
       a.    Participated
       b.    Coordinated
       c.    Developed
       Include:  name of advisee, current position of advisee, years of involvement
3.    Educational Materials:  List texts, atlases, CAI, manuals, evaluation tools, etc. developed that are used only within the institution

M.    Clinical Activities

1.    Outline of major clinical activities including
       a.    Rounds, Clinics
       b.    Development and/or implementation of clinical programs, quality assessment of programs
2.    Health care education of the lay community
       a.    Presentations
       b.    Publications in the lay press

N.    Support

1.    List past and present extramural support received
2.    List past and present intramural support received
       Include role in the project, title of study, funding agencies, including appropriate ID number, effective dates and total direct costs of award
3.    List grant applications already submitted and still pending, with same information as above

O.    Graduate Students, Postdoctoral Fellows and Postgraduate Medical Trainees

1.    List graduate students who have received advanced degrees (Master's, Ph.D.) with you as their supervisor.  Give name of student, years of study, thesis title, date that degree was awarded, department in which study was done and institution awarding degree
2.    List postdoctoral fellows and postgraduate medical trainees that have been under your direct supervision for their training.  Give names, years, research or clinical study and means of support (if training grant or NRSA)

P.    Bibliography - listed under the following separate headings and Peer-Review Journals

1.    Published full-length papers

A chronological list beginning with the earliest, with complete citations, including:
Names and initials of all authors
Title of the article
Name of journal, volume, inclusive page numbers, and year  
                   *****Indicate if peer-reviewed by an asterisk before the citation
N.B. Items "accepted for publication" should be so indicated
  Items "submitted" can be included; journal and dates submitted should be indicated

2.    Books and chapters in book

Provide complete citations, including Press and City of printing

3.    Other Communications: video tapes, discs, slide atlases, computer programs, etc. used outside the institution
4.    Book Reviews

Letters to Editors (when these are not articles, which they can be, as in Nature [London] or J. Mol. Biol.)
Provide complete citations

5.    Abstracts (Optional, but if included, provide complete citations).  Indicate if peer reviewed by asterisk

Q.    Presentations

1.    By invitation: (May include invited seminar presentations, except those for job interviews; also presentation at Society Meetings, Professional Boards, etc.)

• Local
• National
• International

2.    By competition or Peer-Review

For all presentations, provide type, full title, place presented, under what auspices (department, society, etc.) date of presentation

IV.    GENERAL REQUIREMENTS

A.    Lecturer

The title of Lecturer may be held by a qualified individual who participates in teaching programs under highly selective conditions.

B.    Assistant Instructor

The title of Assistant Instructor may be held by an individual with a Bachelor's degree who contributes on a continuing basis to the educational activities of the department. 

C.    Instructor

The title of Instructor shall be held by an individual with at least a M.S. degree who is significantly contributing to the educational programs of the department.  This title is intended to indicate the initial step in an academic career.  Post-doctoral teaching and research experience are not necessarily required.  Normally, individuals pursuing residency training will not receive an academic title.  Chief Residents and Fellows are eligible to be considered for the title of Instructor.

D.    Assistant Professor 

The title of Assistant Professor shall be held by an individual who holds a doctoral degree or Master's degree in fields in which that is the highest degree offered at the time of one's education.  This individual must have demonstrated the potential to develop an independent career in his/her area of expertise. Qualifications should ordinarily include post-doctoral experience in research or teaching and certification by specialty board, if such certification is appropriate to his/her function in the department.  All individuals should have demonstrated the ability or the potential to contribute significantly to the educational programs of the department. 

The following provides an indication of the expectations of the committee regarding the items detailed in Section I.

1.    Basic and Clinical Science Research Activities:  Evidence of activity in this area is highly desirable.  This can be demonstrated by publications in reviewed journals, chapters, presentations, grant funding.

2.    Educational Activities:  All individuals must have demonstrated their ability or their potential to be an effective teacher.

3.    Clinical Activities:  If appropriate to the function of the individual in the department, demonstration of ability to contribute significantly to the advancement of clinical activities of the department and to be an active member of professional societies.

4.    Professional Service:  Willingness to actively and effectively participate in the development of the department through participation on committees and other activities.

E.    Associate Professor

The title of Associate Professor shall be held by an individual with all the qualifications listed above for an Assistant Professor.  In addition, the individual must have established an independent career and achieved a level of excellence that is recognized regionally and/or nationally.  Further there is the expectation that the individual will continue to be a major contributor to his/her field and to the institution and, thus, has the potential to achieve tenure. 

The following provides an indication of the expectations of the committee regarding the items detailed in Section I.

1.    Basic and Clinical Science Research Activities:  If this is the individual's area of expertise, evidence of sustained activity in this area is essential.  This should be demonstrated by publications in reviewed journals, chapters, presentations, grant funding.  Recognition of stature in the committee can be documented by participation on editorial boards, grant review committees, membership on committees of professional societies.

2.    Educational Activities:  All individuals must have demonstrated their ability to be an effective teacher.   If this is the area of expertise of an individual, evidence of sustained scholarly activity in this area is essential.  This can be demonstrated by publications in educational journals, textbooks, development of computer aided instruction, grant funding, etc.  Recognition of stature in the community can be established by participation on educational committees of professional societies, receipt of teaching awards, etc.

3.    Clinical Activities:  If appropriate to the function of the individual in the department, demonstration of significant contribution to the advancement of clinical activities of the department.  Recognition in the community can be documented by membership on committees of professional societies, invited presentations at meetings, etc.

4.    Professional Service:  Demonstration of active and effective participation in the development of the department and the university through committees and other activities.

F.    Professor

The title of Professor shall be held by an individual with all the qualifications listed above for an Associate Professor.  In addition, the individual must have demonstrated outstanding accomplishments in his/her field that are recognized nationally and/or internationally.

The following provides an indication of the expectations of the committee regarding the items detailed in Section I.

1.    Basic and Clinical Science Research Activities:  If this is the individual's area of expertise, evidence of a sustained high level of activity in this area is essential.  This must be demonstrated by a consistent record of publications in reviewed journals, chapters, presentations, and sustained funding, generally extramural.  Recognition of stature in the committee can be documented by participation on editorial boards, grant review committees, elected officer or chairmanship of committees of professional societies.

2.    Educational Activities:  All individuals must have demonstrated their ability to be an effective teacher.   If this is the area of expertise of an individual, evidence of a sustained high level scholarly activity in this area is essential.  This can be demonstrated by publications in educational journals, textbooks, development of computer aided instruction, etc.  Recognition of stature in the community can be established by membership on editorial boards, chairmanship of educational committees of professional societies, receipt of teaching awards, etc.

3.    Clinical Activities:  If appropriate to the function of the individual in the department, demonstration of a leadership role in the advancement of clinical activities of the department.  Recognition in the community can be documented by a broad base of patient referral and/or by election to an office or chairmanship of committees of professional societies, invited presentations at meetings, etc.

4.    Professional Service:  Demonstration of active and effective participation in the development of the department and the university through participation on and chairmanship of committees and other activities.

 

V.    CRITERIA FOR UNQUALIFIED TITLES

Criteria for appointment and promotion have been developed to reflect the University and School mission.  All candidates for appointment or promotion will be evaluated on the basis of their accomplishments in the following areas: 1) basic and clinical science research; 2) educational activities; 3) clinical activities; and 4) professional service to the department, institution, and the community.  It is recognized that individuals may have different levels of activity in each of these areas.  However, the sum of the accomplishments in these areas should clearly identify the individual as one who has and is likely to continue to exhibit the following activities: maintains a curiosity in her/his field; strives to improve her/his field through creative activities; disseminates the knowledge obtained to students, colleagues and/or patients; and has gained a level of recognition, both within and outside the institution, appropriate to the sought academic rank.

Both qualitative and quantitative aspects of the following areas will be considered as guidelines when evaluating a candidate for appointment or promotion.

A.    Basic and Clinical Science Research Activities

Evidence of basic science and/or clinical science research activity is generally demonstrated by candidates in some or all of the areas listed below.  It is recognized, however, that individuals with emphasis on education and clinical activities may have different levels of basic, clinical science, or educational research activity.

1.    Participating in basic science or clinical science research as a
       a.    Principal investigator or co-investigator of a research program supported by  extramural funding and/or intramural funding
        b.    Major collaborator whose activity is essential for such research

2.    Publishing on a continuing basis
       a.    Original articles in peer-reviewed journals
       b.    Books and/or monographs
       c.    Chapters in books and/or review articles

3.    Presenting at
       a.    National and international meetings as an invited plenary speaker, chair of a session or speaker at a peer-reviewed session
       b.    Other institutions as a seminar speaker

4.    Acquiring professional recognition in basic science or clinical science research as demonstrated by
       a.    Election to office of a professional society
       b.    Awards, honorary degrees and/or prizes in one's field
       c.    Appointment as peer-reviewer of an extramural funding agency
       d.    Invitation to organize a national or international conference or symposium
       e.    Appointments to city-wide, state or national committees
       f.    Appointment on editorial boards

 
B.    Educational Activities

Excellence in educational activities are required for all candidates.  It is recognized that not all individuals will have education as their primary emphasis; however, activity in some or all of the areas listed below must be demonstrated by each individual.

1.    Active participation and development in education, as evidenced by
       a.    Teaching and/or clinical or scientific training of students of any school within the DUCOM system, residents, postdoctoral fellows and/or faculty
       b.    Initiation and organization of educational programs: courses; journal clubs; graduate courses; graduate programs; lecture series for residents and fellows; development of manuals; development of approved residency and fellowship programs; development of funded M.S. and Ph.D. and postgraduate training programs, etc.
        c.    Innovation in teaching strategies, design of courses/curriculum and/or assessment of courses

2.    Advising and mentoring, as evidenced by
        a.    Lists of formal and informal advisers and their current status (e.g. specialties)
        b.    Academic advisement of undergraduate and graduate students including their theses or dissertations and publications that resulted
        c.    Tutoring to improve course scores and the results of that tutoring

3.    Participating in research in the area of education and assessment, including development of methods that enhance dissemination of knowledge, as a
        a.    Principal investigator or co-investigator of an education research program supported by intramural or extramural funding and/or intramural funding
        b.    Major collaborator whose activity is essential for such research

4.    Publishing on a continuing basis in education, as evidenced by
        a.    Original articles in peer-reviewed journals
        b.    Books and/or monographs
        c.    Chapters in books and/or review articles
        d.    Video tapes, slide atlases, or computer programs of curricula materials that are used beyond the confines of the institution

5.    Presenting at:
        a.    National and international meetings as an invited plenary speaker, chair of a session or speaker at a peer-reviewed session
        b.    Other institutions as a seminar speaker on medical education

6.    Acquiring professional recognition in education as demonstrated by
        a.    Documented excellence in teaching by:  student awards (e.g., Golden Apple), major awards (e.g., Lindback Awards), student evaluations
        b.    Election to office of a professional society
        c.    Awards, honorary degrees and/or prizes in one's field
        d.    Editorships or memberships on editorial boards of peer-reviewed journals
        e.    Appointment as peer-reviewer for an extramural funding agency
        f.    Invitation to organize a regional, national or international conference, symposium or workshop
       g.    Appointments to city-wide, state or national committees
       h.    Consulting to other teaching institutions
        i.    Policy making with respect to content for accreditation or certification boards (regional or national)
        j.    Invitation to serve as examiner or reviewer for national accrediting organizations
 

C.    Clinical Activities

It is expected that clinical activity will be demonstrated by each faculty member when appropriate for their training and expertise.  This should include dedication to the college's major affiliated hospitals by focusing her/his practice at such hospitals to satisfy such hospital's criteria for senior attending status, as well as the following:

1.    Developing, participating in and evaluating clinical activities/programs as evidenced by
       a.    Participation in rounds and/or clinics on a regular basis
       b.    Major commitment as a section head as demonstrated by developing and/or strengthening the section to achieve high standards in the quality and quantity of patient care
       c.    Development of a broad base of patient referrals, regionally or nationally, with documentation of strong satisfaction from referring physicians
       d.    Development of multi-site clinical programs that achieve high standards in the quality and quantity of patient care
       e.    Documentation and assessment of clinical teaching excellence by colleagues and students

2.    Acquiring and communicating new knowledge in the application of clinical medicine, clinical services, public health programs, and/or public health policy by original research that is of discovery or application nature as evidenced by
       a.    Principal investigator or co-investigator of a research program supported by intramural and/or extramural funding
       b.    Major collaborator whose activity is essential for such clinical services research

3.    Publishing on a continuing basis in clinical medicine, clinical services, public health programs, and/or public health policy
       a.    Original articles
       b.    Books and/or monographs
       c.    Chapters in books and/or review articles
       d.    Case reports of novel clinical observations
       e.    Computer assisted programs and other electronic teaching material

4.    Presenting at
       a.    Regional, national and international meetings as an invited plenary speaker, chair of a session or speaker at a peer-reviewed session
       b.    Other institutions as a seminar or grand rounds speaker

5.    Acquiring professional recognition in clinical skill, clinical service, public health and/or health care policy as demonstrated by
      a.    Election to office of a professional society
      b.    Awards, honorary degrees and/or prizes relating to clinical care activities
      c.    Editorship or memberships on editorial boards of peer-reviewed journals
      d.    Appointment as peer-reviewer of an extramural funding agency
      e.    Invitation to organize a national or international conference, symposium, or clinical workshop
      f.    Appointments to city-wide, state or national committees
     g.    Recognition of clinical expertise in lay-media as evidenced by citation or invitation
     h.    Membership on accrediting groups, e.g. JCAHO
 

D.    Professional Service to the Department, Institution, and Community

It is expected that professional service to the department, institution, and community, as evidenced by committee membership and chairmanship, and where applicable, community service that benefits the system will be demonstrated by all candidates.  It is recognized that the level of activity of each individual will vary; however, some activity in this area must be demonstrated.

1.    Membership in and/or chairmanship of departmental, institutional, hospital, committees and/or task forces at a level that is significant to the function of the committee and/or task force
       a.    role on committee
       b.    project(s) initiated and accomplishments

2.    Establishing, implementing, and/or participating actively in student-community or resident-community health-related interactions
       a.    role in project
       b.    project(s) initiated and accomplishments

3.    Developing and/or participating in Drexel University College of Medicine sponsored clinical and/or educational programs designed to improve the health and health awareness of the community
       a.    presentations at civic groups, legislative group
       b.    media presentations

4.    Participation in non-academic groups or organizations due to the professional expertise contributed
       a.    role in group
       b.    project(s) initiated and accomplishments

VI.    CRITERIA FOR QUALIFIED TITLES

The focus of the activities of individuals with a qualified title may or may not be limited to Drexel University College of Medicine and, need not fulfill every aspect of the mission statement.  Therefore, although all the above criteria will be the basis of the evaluation, the sum of the activities required for promotion will be less than that of the unqualified title.

A.    Clinical

The criteria for appointment or promotion for an individual with a clinical title may include those listed under Sections V.B, V.C, and V.D, above.  It is important to recognize that demonstrated achievement in one's area of expertise is essential for promotion to Clinical Associate or Clinical Professor.  Clinical practice alone is not sufficient for the ranks of Clinical Associate Professor or Clinical Professor.  While scholarly activity is an important part of the criteria considered for this rank, it is not an absolute requirement.  

B.    Research

The criteria for appointment or promotion for an individual with a research title may be (but are not necessarily) limited to those listed under Sections V.A and V.B, above, as conducted at the College or its affiliates.

C.    Adjunct or Adjunct Clinical

The Adjunct or Adjunct Clinical title is reserved for individuals who contribute to the academic programs of the College on an occasional but continuing basis.  The criteria for appointment or promotion for an individual with an adjunct title are similar to those listed under Section VI.A or VI.B, as appropriate.

VII.    PROCEDURES

A.    Time Frame

Promotion to Associate Professor usually occurs between 4 and 7 years following initial appointment at the rank of Assistant Professor.  Promotion to Full Professor usually occurs between 5 and 7 years after first appointment as Associate Professor.

B.    Sequence of Events

1.    Nomination by academic department chair (or the Dean of the College, when department chairs are considered for appointment or promotion) to the Office of the Provost.  Documents required are outlined in Section I.

2.    Documents forwarded to the Appointments and Promotions Committee through the Office of the Provost.

3.    Review by Appointments and Promotions Committee.  Additional information will be obtained as needed by the Committee.  The Appointments and Promotions Committee may form a separate Ad Hoc Committee for the purpose of evaluating the qualifications of a proposed candidate.

4.    Decision of the Appointments and Promotions Committee forwarded to the Executive Committee of the Faculty for review and action.

5.    Decision of the Executive Committee of the Faculty forwarded to the Dean of the College for review and action.

6.    Decision of the Dean of the College forwarded to the Provost of the College for review and action.

7.    Decision of the Provost of the College forwarded to the Academic Affairs Committee of the Board for review and action.

8.    Decision of the Academic Affairs Committee of the Board to the Board of Trustee for review and action.

9.    If a recommendation against promotion is made at any level, the nominating chair will be notified of the decision and provided with a list of reasons why the decision was made.  It is the responsibility of the Department Chair to counsel faculty regarding the decision.  The faculty member shall have the option to either accept the decision, or to request the negative recommendation to be appealed to the next higher level.

10.    If the Executive Committee of the Faculty disagrees with a recommendation of the Appointments and Promotions Committee, the concerns of the Executive Committee of the Faculty are sent to the Appointments and Promotions Committee for further consideration.  The decision of the Appointments and Promotions Committee made in light of these concerns is then returned to the Executive Committee of the Faculty for final review.  If the Executive Committee of the Faculty still does not agree with the recommendation of the Appointments and Promotions Committee, the Executive Committee of the Faculty may vote to override the decision of the Appointments and Promotions Committee.

11.    Any faculty member who feels deserving but whose department chair, after discussion with the individual, is unwilling to recommend promotion may, in writing, demand special evaluation by the Appointments and Promotions Committee.  The recommendation of the Committee will then be transmitted to the Executive Committee of the Faculty as outline above.

Scholarship must be public so it contributes to the discipline. An activity is scholarly if it:

• Requires a high level of expertise
• Breaks new ground or is innovative
• Is public, so it can be replicated or elaborated upon, and documented, preferably archived
• Can be peer reviewed
• Has an impact on the discipline or some community of people

Vignettes of faculty and where they would fit in this evaluation scheme:

1.    Board Certified Radiologist – hired to read films at DUCOM – occasionally interacts with radiology resident, but no formal teaching responsibilities – many clinical activities and great clinical income but no scholarship at all, no peer reviewed publications or presentation.

Recommendation:  Appoint as Clinical Assistant Professor of Radiology (no hidden title) – promote to Clinical Associate Professor based on ++++ clinical activities.

2.    Board Certified General Internist – hired primarily to see primary care patients in clinic or in-patient setting at Tenet-owned or affiliate hospitals – brings in clinical income and are major referral source for specialists – have extensive night and weekend call - frequently precepts and evaluates residents and students in these settings and are evaluated by them – occasionally give lectures to residents and students – occasionally serve on hospital committees – some publications or chapters (2-3), often not peer reviewed.

Recommendation: Appoint as Assistant Professor of Medicine (no hidden title) – promote to Associate Professor of Medicine based on ++++ clinical and teaching activities and + clinical and educational scholarship.