Article VIII - STANDING COMMITTEES OF THE FACULTY
Section 1 Standing Committees of the Faculty
In addition to the Executive Committee of the Faculty (see Article III) and the Steering Committee of the Faculty (see Article IV), the following standing Committees will be appointed annually, except where stated otherwise.
Advisory Council on Committees (Section 3)
Biomedical Graduate Programs Committee (Section 4)
Bylaws Committee (Section 5)
Continuing Medical Education Committee (Section 6)
Education Coordinating Committee (Section 7)
Faculty Appointments and Promotions Committee (Section 8)
Finance, Planning, and Development Committee (Section 9)
Graduate Medical Education Committee (Section 10)
Libraries and Information Technologies Committee (Section 11)
Mediation and Grievance Committee (Section 12)
Medical Student Admissions Committee (Section 13)
Research Committee (Section 14)
Student Evaluation and Promotions Committees (Section 15)
Tenure Committee (Section 16)
Women in Academic Medicine (Section 17)
Section 2 General Procedures Concerning Standing Committees
The following statements shall apply to each standing Committee described herein unless otherwise specifically designated under descriptions of individual Committee membership and responsibilities which follow in this Article:
(1) All standing faculty Committees of the Faculty will be nominated by the Dean with the advice and recommendations of the Advisory Council on Committees. The Faculty of the College reserves the right to review and rescind all Committee appointments. The Chair of each Committee will be chosen by the Dean, upon recommendation of that Committee’s members from those members of each Committee who have served more than one year unless otherwise provided in the Faculty Bylaws.
(2) The Dean is an ex-officio member of all Committees, and may appoint additional administrative representatives to each standing Committee as ex-officio members.
(3) The term of office for membership on each Committee shall be four years, unless otherwise specified in the Faculty Bylaws. A Committee member may serve only a single term, but may be reappointed to the Committee after one year of non-service. The Chair will serve for one year, but may be reappointed as Chair for one additional year during a single term on the Committee. The Committees may recommend exceptions to these term limitations to the Dean.
(4) All standing Committees of the Faculty must submit their written minutes, using a standard format, to the Dean who will attach them to the agenda of meetings of the Executive Committee of the Faculty. Chairs of Committees will attend meetings of the Executive Committee of the Faculty when their Committee reports are presented for action.
(5) If a member of a standing Committee should resign, cease being a member of the Faculty or otherwise be unable to serve, the Dean may, after consulting with the Advisory Council on Committees, appoint another member of the Faculty to serve out the remainder of the term for that vacated seat.
(6) A Committee may by majority vote remove any member of that Committee who has failed to attend four (4) consecutive meetings of the Committee without valid excuse or who has otherwise been grossly derelict in the performance of Committee duties.
(7) A quorum shall consist of at least one half of the voting members of that standing Committee.
(8) Unless a voting member objects, a committee may also take action without a meeting of the Committee by voting electronically via e-mail or by some other written method authorized by the Chair of that Committee. To be decided in this manner, the action must receive an affirmative vote from a majority of the members of that Committee with the right to vote. Committee members must be given at least ten (10) business days to discuss, vote on or object to any action being taken without a meeting.
Section 3 Advisory Council on Committees
(1) Responsibilities
(a) This Advisory Council shall advise the Dean regarding the composition of standing Committees of the Faculty. In recommending the memberships of the standing Committees of the Faculty, the Advisory Council shall take into consideration the diversity of the Faculty in the various Departments of the College.
(b) The Advisory Council shall be responsible for administering any elections required by these Faculty Bylaws.
(2) Membership.
The Advisory Council shall consist of twelve members of the Faculty. Terms will be staggered to permit replacement of twenty five percent (25%) of the Advisory Council each year. Each Department will, by Departmental election, select one nominee. From these nominees, the Faculty will elect members to serve on the council, subject to the following provisions:
(a) No more than two members shall be from any one Department.
(b) At least two members shall be from basic science Departments; at least two members shall be from clinical science Departments.
Section 4 Biomedical Graduate Programs Committee
(1) Responsibilities.
(a) This Committee shall develop guidelines and procedures for the Biomedical Graduate and Professional Studies Programs offered by the College. The Committee shall present its recommendations to the Executive Committee of the Faculty and to the Biomedical Graduate and Professional Studies Programs Faculty.
(b) This Committee shall serve as the planning and coordinating group for educational activities of the Biomedical Graduate and Professional Studies Programs of the College of Medicine. It will also serve as an advisory group to the Dean and the Associate Dean for Biomedical Graduate and Professional Studies on matters related to the academic progress of graduate students during their graduate years of study. This Committee will also approve the appointments of all Biomedical Graduate and Professional Program Faculty. (2) Membership.
The Committee shall be comprised of the following voting members:
(a) Faculty membership
(1) Two at-large faculty members elected by the faculty of the Biomedical Graduate Programs for a two-year term and two at-large faculty members elected by the faculty of the Professional Studies Programs for a two-year term.
(2) The Director of each degree-granting Biomedical Graduate or Professional Studies Program.
(b) Student membership: (1) Two student representatives from the biomedical graduate programs chosen by the Graduate Student Association (GSA) for a term of one year and two student representatives from the professional studies programs chosen by the GSA for a term of one year.
(c) The Associate Dean for Biomedical Graduate and Professional Studies who will serve as the Chair of the Biomedical Graduate Programs Committee.
(d) The Committee shall be comprised of the following administrative non-voting permanent members:
(1) The Academic Coordinators of all programs in Biomedical Graduate and Professional Studies.
(3) Subcommittees.
This Committee shall have the following permanent subcommittees:
• Biomedical Graduate Education Subcommittee.
• Professional Studies Subcommittee.
Other subcommittees may be established on a temporary basis as needed.
(a) Biomedical Graduate Education Subcommittee.
(1) Responsibilities.
This subcommittee will have specific responsibility for the research-based biomedical graduate programs (e.g. Biochemistry, Neuroscience, etc). It will oversee recruitment, admissions, training, and graduation requirements for all students in these programs. The subcommittee will conduct a continuing review of all the components of these programs, assess their effectiveness, and make recommendations for improvement. This subcommittee will also make recommendations regarding appointment to Biomedical Graduate and Professional Studies Program Faculty.
(2) Membership.
Faculty membership of this subcommittee will consist of the Directors of each Biomedical Graduate Program and two at-large Biomedical Graduate faculty members. The biomedical graduate student representatives to the Biomedical Graduate Program Committee elected by the GSA shall serve on this subcommittee. The Associate Dean of Biomedical Graduate and Professional Studies will serve as chair of this subcommittee. The Dean shall be a permanent ex-officio member.
(b) Professional Studies Subcommittee.
(1) Responsibilities.
This subcommittee will have specific responsibility for the professional studies programs (e.g. Master’ Laboratory Animal Science, Clinical Research Manager, etc). This subcommittee will oversee recruitment, admissions, training, and graduation/ certification requirements for all students in these programs. It will conduct a continuing review of these components, assess their effectiveness, and make recommendations for improvement. This subcommittee will also make recommendations regarding appointment to the Biomedical Graduate and Professional Studies Program Faculty. (2) Membership.
Faculty membership of this subcommittee will consist of the Directors of each Professional Studies Program and two at-large Professional Studies faculty members.The professional studies student representatives to the Biomedical Graduate Program Committee elected by the GSA shall serve on this subcommittee. The Associate Dean of Biomedical Graduate and Professional Studies or his designate will serve as chair of this subcommittee. The Dean shall be a permanent ex-officio member.
Section 5 Bylaws Committee
(1) Responsibilities.
(a) To evaluate proposed revisions to the Faculty Bylaws and make recommendations according to the provisions of Article IX.
(b) To make periodic reviews of these Faculty Bylaws and submit proposals for revisions to the Executive Committee of the Faculty.
(2) Membership.
The Committee will be composed of eight members of the Faculty to be elected by the Faculty. One nominee from each Department in the College shall constitute the slate for the election. The Associate Dean for Faculty Affairs and Legal Counsel shall serve as permanent ex-officio members. The Chair of the Bylaws Committee shall be appointed from the faculty members of the Committee by the Dean.
Section 6 Continuing Medical Education Committee
The College of Medicine is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians.
(1) Responsibilities.
(a) The Committee will be responsible for the oversight of continuing medical education (CME) programs accredited by the College.
(b) The Committee will oversee postgraduate (post-M.D.) educational activity which is directly related to the practicing physicians’ professional performance. Clinical internships, residences, fellowships and graduate programs leading to the M.D., M.S., and Ph.D. degree are not within the committee’s jurisdiction.
(c) The Committee will serve as the advisory group to the Dean on all continuing medical education issues.
(d) The Committee will review all CME applications; provide input on proposed programs; assist in the planning, implementation and evaluation of CME activities and encourage Departments to develop new programs.
(e) The Committee will make recommendations and develop guidelines for the College’s continuing medical education policy.
(2) Membership.
(a) Faculty Membership. The CME Committee will be composed of twelve members of the faculty of the College and will serve for a term of four years with staggered terms to permit replacement of twenty-five percent (25%) of the committee each year.
(b) Administrative Membership: The following shall serve as permanent ex-officio voting members:
• Vice Dean for Medical Education and Academic Affairs.
• Assistant Dean for Continuing Medical Education.
• Two members of the staff of Continuing Medical Education.
(c) Chair. The Chair of the CME Committee shall be appointed from among the faculty members of the Committee by the Dean.
Section 7 Educational Coordinating Committee
(1) Responsibilities.
This Committee will serve as the planning and coordinating group for all undergraduate educational activities of the College. The Committee will present its recommendations to the Executive Committee of the Faculty. Specific functions of the Committee will include:
(a) To conduct a continuing review of the undergraduate medical educational programs of the College and to initiate, implement and evaluate curriculum change necessitated by the mission of the College, the changing character of medical practice, advances in biomedical research, the principles of contemporary education, and the needs of society. (b) To assess the effectiveness of the curriculum and the educational programs, and to make recommendations for appropriate evaluation of all trainees.
(c) To promote interaction among the various educational programs of the College to ensure better integration between undergraduate, postgraduate, and continuing medical education. (d) To advise the Dean on the resource requirements to accomplish the educational mission of the College.
(2) Membership
(a) Faculty membership. This Committee shall be comprised of nine members of the Faculty, including two basic science Department Chairs, two clinical Department Chairs, the Director of the Interdisciplinary Foundations of Medicine (IFM) Track, the Director of the Program for Integrated Learning (PIL) Track, and three members of the faculty at large. Faculty members will serve a term of four years. The term may be renewed.
(b) Student membership. Four medical students and four alternates will be selected as follows. Two medical students will be elected from each of the first two years. One will be from the IFM Track and one from the PIL Track for each year. From these four students, one student from the IFM Track and one student from the PIL Track will serve as a voting member of this Committee and the other two will serve as alternates. Two students will be elected from each of years three and four. Of the two representatives from each of the third and the fourth years, one shall serve as a member of this Committee and the other shall serve as an alternate.
(c) Administrative membership. The following shall be permanent ex-officio members:
• Vice Dean for Educational and Academic Affairs.
• Vice Dean for Graduate Medical Education or his/her designee.
• Associate Dean for Admissions.
• Associate Dean for Evaluation and Assessment.
• Associate Dean for Student Affairs.
• Associate Dean for Clinical Education.
• Director of Libraries.
• President of the Alumnae/i Association.
(3) Subcommittees.
This Committee shall have the following permanent subcommittees:
• Subcommittee for the First and Second Year.
• Subcommittee for the Third and Fourth Year.
Other subcommittees may be established on a temporary basis as needed.
(a) Subcommittee for the First and Second Year
(1) Responsibilities.
This subcommittee will have specific responsibility for years one and two of the undergraduate medical education curriculum. It will conduct a continuing review of all the components of these two years, assess their effectiveness, and make recommendations for improvement. The subcommittee will also make recommendations regarding scheduling of these components.
(2) Membership.
Faculty membership of this subcommittee will consist of the two basic science Department Chairs who are members of the Educational Coordinating Committee, the Director of the IFM Track, the Director of the PIL Track, the members of the Steering Committee for the IFM Track, the members of the Oversight Committee for the PIL Track, and the directors of each of the courses in the first two years of the undergraduate medical curriculum. The medical student representatives to the Educational Coordinating Committee elected by the first year class and the second year class shall serve on this subcommittee. The Vice Dean for Educational and Academic Affairs shall be a permanent ex-officio member.
(b) Subcommittee for the Third and Fourth Years
(1) Responsibilities.
This subcommittee will have specific responsibility for the clinical science components in the third and fourth years of the undergraduate medical education curriculum. It will conduct a continuing review of these components, assess their effectiveness, and make recommendations for improvement. The subcommittee will also make recommendations regarding scheduling of these components.
(2) Membership.
Faculty membership of this subcommittee will consist of the two clinical science Department Chairs who are members of the Educational Coordinating Committee and the directors of each of the undergraduate medical education clinical science clerkships. Pathway Directors from the 8 largest 4th year Pathways will be voting members as well. The medical student representatives to the Educational Coordinating Committee elected by the third year class and the fourth year class shall serve on this subcommittee. The Vice Dean for Educational and Academic Affairs shall be a permanent ex-officio member.
Section 8 Faculty Appointments and Promotions Committee
(1) Responsibilities.
(a) This Committee shall develop guidelines and procedures to be employed in determining whether a given candidate satisfies the requirements for appointment or promotion to the relevant rank set forth in Article II of these Faculty Bylaws. These guidelines and procedures shall be approved by the Executive Committee of the Faculty and by the Faculty and shall be published in an appropriate manner.
(b) This Committee shall have the primary responsibility for reviewing and making recommendations regarding all nominations for faculty appointment and promotion (except those governing the awarding of tenure), in accord with approved guidelines and procedures. It shall collect and evaluate all data pertinent to each candidate.
(2) Membership
(a) The Committee shall be composed of eleven members of the Faculty who hold the rank of Associate Professor or Professor. There shall be representation of the clinical and preclinical Faculty and affiliated hospital faculty. The following shall serve as permanent ex-officio members:
• Associate Dean for Faculty Affairs.
(b) Chair. The Chair of this Committee shall be elected annually by the voting members of the Committee and shall serve for a single year term.
Section 9 Finance, Planning, and Development Committee
(1) Responsibilities.
(a) The Committee will enable the Faculty of the College to have input into the fiscal, strategic planning, resource allocation, and development processes that support the educational, research, and clinical missions of the College.
(b) The Committee will advise the Senior Vice President for Health Sciences and the Dean on financial matters relevant to and resources available to the faculty, the educational process and curriculum, research and clinical endeavors, facilities, information systems and libraries, and other aspects of the infrastructure necessary to support the College.
(c) The Committee will review the strategic plan periodically to insure that the College is moving toward the goals enumerated in the plan.
(d) The Committee will review the annual operating budget of the College in order to make recommendations to the Executive Committee of the Faculty and senior management on the impact of the proposed budget on the educational, research, and clinical missions of the College.
(e) The Committee will review the annual capital budget of the College in order to make recommendations to the Executive Committee of the Faculty and senior management on the impact of the proposed budget on the educational, research, and clinical missions of the College.
(f) The Committee will make recommendations to the Senior Vice President for
Health Sciences and the Dean on the allocation of resources of the College and priorities related to overall external funding strategies and the endowment.
(g) The Committee will provide advice on any policies and procedures of the College related to faculty compensation and advice on matters related to faculty benefits.
(2) Membership.
(a) Each academic department will elect by secret ballot a member of their department to serve on this Committee as a voting member. To be qualified for election to this Committee, the faculty member must hold the rank of Associate Professor or Professor (either unqualified or qualified) and be employed by the College on at least a .5 FTE basis. If a department has no faculty members who meet the foregoing qualifications, it may elect a member of the department who may, with the approval of the Dean, serve on this Committee as a voting member.
(b) The Chair of the Steering Committee of the faculty will serve on this Committee with vote.
(c) The following will serve as permanent ex-officio members of this Committee:
- Senior Vice President for Health Affairs
- Dean of the College
- Chief Operating Officer
- Strategic Planning Officer
- Director of Development
- Director of Finance
- Vice Dean for Research, Biomedical Graduate Studies
- Vice Dean for Educational Affairs
- Vice Dean for Faculty Affairs
- Chair of Drexel University Physicians
(d) The Committee will elect a chair from among the voting members. The Chair will serve for two (2) years and may be re-elected for an additional one year term.
(e) Department representatives to the Committee will be elected for three year terms. Terms will be staggered to allow for the replacement of a third of the members each year.
Section 10 Graduate Medical Education Committee (GMEC)
The College delegates the Graduate Medical Education Committee (GMEC) under the leadership of the Vice Dean of Graduate Medical Education or his/her designee, the Director of Graduate Medical Education and the Director of Educational Development and Support of TenetHealthSystem Philadelphia with the responsibility to monitor the quality of and provide advice on all aspects of house staff education.
(1) Responsibilities.
The GMEC will oversee and be responsible for all ACGME accredited programs of College. The GMEC will monitor compliance of all programs with the institutional requirements and the program requirements of the ACGME Residency Review Committees. The GMEC will assess compliance with all other local, state, and federal laws and regulations and the credentialing and accreditation standards of any applicable licensing or accrediting body. The GMEC will review all applications for new programs to insure that the proposed programs are consistent with the educational mission of the College and have appropriate resources to meet all accreditation requirements.
(2) Membership
(a) The GMEC will include all residency and fellowship program directors, house staff nominated by their peers, other appropriate members of the faculty, and accountable institutional officials.
(b) The Chair or Co-Chairs are appointed by the Vice Dean of Graduate Medical Education.
(c) Each ACGME approved residency program including subspecialties will have one voting representative (preferably the Program Director) appointed to the committee. The voting representative must be a faculty member and may not be a Coordinator from the program. The representative must attend at least six of the twelve monthly GMEC meetings annually.
(d) The Director of Graduate Medical Education, Director of Educational Development and Support, and any other individuals required by ACGME accreditation requirements or standards (or designee) will be voting members of GMEC.
(e) There will be four resident members selected by their peers as voting members of the GMEC.
(f) The Directors of Graduate Medical Education of institutions with significant affiliations with the Graduate Medical Education programs will be invited to attend as non-voting observer guests.
(3) GMEC Meetings:
The GMEC will meet monthly with written minutes documenting fulfillment of the committee’s responsibilities being forwarded to the Vice Dean of Graduate Medical Education, the President of the College, the Executive Committee of each Hospital’s Medical Staff and any other individuals or bodies required by ACGME accreditation requirements or standards to receive such minutes.
(4) GMEC Representation on the Educational Coordinating Committee:
The Director of Educational Development and Support (Designated Institutional Official for the ACGME) will be the representative to the Educational Coordinating Committee (standing committee) of the College.
Section 11 Libraries and Information Technologies Committee
(1) Responsibilities
(a) The Committee shall meet as often as required but not less often than twice annually.
(b) The Committee shall advise the Dean on programs and policies of the College Libraries.
(c) The Committee members shall serve as a channel of communication between the College Libraries and its users by assisting in the explanation of the needs of each group to the other and in the interpretation of policy decisions.
(d) The Committee shall assist in obtaining fiscal and other support by making the Dean and other budgeting officials aware of the financial needs of the College Libraries.
(e) The Committee shall review the effectiveness of the College Libraries in meeting the informational and educational needs of its users.
(f) The Committee shall make recommendations to the Director of University Libraries concerning the establishment of priorities in the selection of new texts, the selection or renewal of journals, and the acquisition of other library materials or information technology resources.
(2) Membership
(a) The Committee shall be composed of eight members of the Faculty.
(b) Additional voting members shall be appointed as follows:
(1) Vice Dean for GME or his/her designee.
(2) Associate Dean for Information Technologies.
(3) One student representative.
(c) The Director of the College Libraries or his/her designee shall serve as a permanent ex-officio member.
Section 12 Mediation and Grievance Panel
A. The Panel (1) Membership. The College Mediation and Grievance Panel shall be composed of sixteen (16) members elected by the Faculty of the College.
(2) Duties. The Panel will meet annually and no later than October 30th. At the annual meeting, the Panel shall:
(a) Elect a Chair-elect, who will succeed the Chair at the next annual meeting.
(b) Adopt or modify procedures and forms it deems necessary to implement and conduct the mediation process and orderly and fair grievance hearings.
(c) Receive training in conflict resolution.
B. Mediation
(1) Any Faculty grievance which has not been successfully resolved through the regular administrative channels of the Department in which the Faculty member has his/her primary appointment may be submitted to the Chair of the Panel. A grievance shall be filed by the Faculty member submitting the form preoscribed by the Panel to the Chair of the Panel. The administrator who made the decision being grieved shall be considered the other party to the grievance. The Panel shall not exercise jurisdiction over grievances that have not be submitted to the Panel within ninety (90) days from the date of the action or matter being grieved.
(2) The Chair of the Panel will appoint a Mediator from the Panel. The Mediator can not be a member of the same department as a party to the grievance. The Mediator’s role is to facilitate the resolution of the Faculty grievance in an informal manner. The Mediator does not represent either party.
(3) Each party may object to the Mediator selected by the Chair on grounds of actual bias or conflict of interest. The Chair of the Panel will determine whether to replace the challenged Mediator. In addition, each party to the grievance will be given one opportunity to remove without cause the Mediator selected by the Chair.
(4) The Mediator will seek to obtain a resolution to the grievance promptly and within a reasonable time, not to exceed forty-five (45) days. If more than forty-five (45) days have elapsed since the commencement of the mediation or if the Mediator determines that he or she will be unable to obtain a resolution between the parties to the grievance, the Mediator will provide written notification to the parties that he or she is terminating the mediation unless the parties agree in writing to extend the mediation.
(5) The Associate Dean for Faculty Affairs, in consultation with Institutional Counsel, will provide staff assistance and guidance to the Mediator on the procedures for completing the mediation process including procedures for maintaining confidentiality of the mediation proceedings and conducting the mediation process.
C. Hearing Group
(1) If mediation does not resolve the Faculty grievance, either party may request the grievance be referred to a hearing group by submitting a formal written request to the Chair of the Panel within thirty (30) days of the termination of the mediation. If no formal request is received by this deadline, then the Chair of the Panel shall officially terminate the grievance.
(2) The Chair of the Panel will appoint three (3) members of the Panel to investigate and conduct hearings (the “Hearing Group”). The Mediator may not be a member of the Hearing Group. No Panel member who is a member of the same department as a party may be appointed to the Hearing Group. No member of the Hearing Group shall participate in any grievance in which he/she may have a conflict of interest.
(3) Each party to the grievance may object to the appointment of a member to the Hearing Group on grounds of actual bias or conflict of interest. The Chair of the Panel will determine whether to replace the challenged member. In addition, each party may remove without cause only one member of the Hearing Group who will be replaced by another member of the Panel.
(4) The members of the Hearing Group shall elect a Chair of the Hearing Group.
(5) The Hearing Group is authorized to hold hearings, gather information and documents, conduct interviews and take such other actions as it believes are necessary to investigate the grievance. The Hearing Group will seek to obtain a resolution to the grievance promptly and within a reasonable time, usually not longer than sixty (60) days. All hearings are treated as confidential and are closed to the general public. Hearings shall not be recorded or transcribed. The Hearing Group shall reserve the right to determine its jurisdiction in any particular matter.
(6) Parties to the grievance may have an advisor present, who may or may not be an attorney. The advisor’s role is limited to advising the grievant; the advisor cannot participate in the hearings or interview the witnesses.
(7) After the conclusion of the hearing and any investigation, the Hearing Group shall make a written recommendation to the Dean and will provide a copy to the parties. If the Dean is a party to the grievance, the Hearing Group’s recommendation will be forwarded to the President for his/her decision. If the President is a party to the grievance, the Hearing Group’s recommendation will be forwarded to the Board of Trustees for its decision.
(8) The Dean may adopt or reject the Hearing Group’s recommendations, in whole or in part. The Dean will notify all of the parties to the grievance of his/her decision in writing within thirty (30) days from the date of the Hearing Group’s recommendations.
(9) The Associate Dean for Faculty Affairs, in consultation with Institutional Counsel, will provide staff assistance and guidance to the Hearing Group on the procedures for completing the hearing process including procedures for maintaining confidentiality, conducting the hearing, and preparing the Hearing Group’s report.
D. Appeal Process
(1) The parties to the grievance have the right to appeal the Dean’s decision to the President (unless the Dean is a party to the grievance). The decision of the President is the final decision in the grievance process. A party to a grievance has thirty (30) days from the date of the Dean’s decision to appeal the grievance to the President. The President will notify all parties to the grievance of his/her decision in writing, within thirty (30) days from the date of the appeal of the Dean’s decision.
(2) If the Dean is a party to the grievance, the recommendation of the Hearing Group shall be submitted to the President for his/her decision. The President will notify all parties to the grievance of his/her decision in writing, within thirty (30) days from the receipt of the Hearing Group’s recommendation. The decision of the President shall be final.
(3) If the President is a party to the grievance, the recommendation of the Hearing Group shall be submitted to the Board of Trustees. The Board of Trustees will notify all parties to the grievance of its decision in writing, within seventy two (72) hours after their next scheduled meeting. The decision of the Board of Trustees shall be final.
E. Confidentiality
All oral and/or written materials related to a grievance are considered confidential. Disclosure of such information to anyone other than a person who has a bona fide reason to know is prohibited.
Section 13 Medical Student Admissions Committee
(1) Responsibilities
(a) Evaluate applicants for admission into the M.D. degree program in accordance with the current policies and standards of the institution.
(b) Recommend, on the basis of the above evaluation, specific applicants for admission.
(c) Review the admission activities periodically and provide reports for the Faculty of the College.
(d) Review the policies and standards regarding such admissions and recommend desirable changes.
(e) Advise regarding recruitment policies.
(f) Develop criteria and standards to evaluate potential applicants for merit scholarships and for awarding such scholarships, evaluate potential applicants for such scholarships and recommend awards of scholarships to the Dean.
(g) Subcommittees will be established as needed.
(h) Students will not be included in Executive Sessions of the Admissions Committee.
(2) Membership.
The Committee will be composed of eighteen members of the Faculty and three medical students. Of the Faculty, at least six members of the Committee shall be from preclinical Departments, and at least six from clinical Departments. Student members will be appointed one each from the 2nd, 3rd and 4th year classes by the Dean from a slate elected by the student body. Faculty members will be appointed for a term of four years with one renewal. Student members will be appointed for one year. The committee with be chaired by the Associate Dean for Admissions. The following shall serve as permanent ex- officio members:
• Vice Dean for Educational and Academic Affairs.
• Associate Dean for Admissions.
• Associate Dean for Minority Affairs.
• Associate Dean for Student Affairs.
Section 14 Research Committee
(1) Responsibilities.
(a) The Committee will serve as a primary advisory group to the Dean on matters relating to research.
(b) The Committee will review, periodically, the effectiveness with which the broad research objectives of the College are being achieved and will report their recommendations to the Dean.
(c) The Committee will help to coordinate information regarding equipment and resources that can be utilized cooperatively for research efforts.
(d) The Committee will recommend the development of, and guidelines and procedures for, specific institutional resources and facilities as they apply to research.
(e) The Committee shall advise the Dean regarding the allocation of institutional research support grants for specific projects. (2) Membership.
(a) The Committee will be composed of the following voting members:
(1) One member of each Department and of each Institute recognized under Article VI of these Faculty Bylaws. The Chair or Director of each Department or Institute will nominate one Faculty member engaged in research to be a Committee member. Members will be appointed for a term of four (4) years, with staggered terms to permit replacement of approximately 25% of the Committee each year.
(b) The Chair may designate other individuals he or she believes are important to the research mission of the College to serve as ex-officio members of this Committee, without vote.
(3) Chair.
The Committee shall be chaired by the Vice Dean for Research and Graduate Studies of the College.
Section 15 Student Evaluation and Promotions Committees
There shall be three Committees to provide review and recommendations for student progress through their undergraduate medical school training: a Preclinical Evaluation and Promotions Committee, a Clinical Evaluation and Promotions Committee and a Student Appeals Committee.
A. Preclinical Evaluation and Promotions Committee
(1) Responsibilities.
The Committee shall serve as an advisory group to the Dean on matters related to the academic progress of medical students during their preclinical years of study. It shall meet as frequently as required, but not less than quarterly. Specifically, this Committee will:
(a) Review and revise as needed, the procedures for student evaluations and advise appropriate groups of such revisions.
(b) Evaluate each student in preclinical studies throughout the year, including:
(i) identifying students who are experiencing academic difficulty, including course failure and who may need remediation or other corrective actions; the Committee shall seek and receive information from all sources it deems relevant;
(ii) acting upon student requests regarding a student's status, including but not limited to leaves of absence;
(iii) assisting students who request extended curriculum options; and
(iv) making specific recommendations to the relevant academic Department(s) regarding student progress and status.
(c) Recommend action regarding promotion of each student.
(2) Membership.
This Committee will be composed of Faculty, students and administrative members.
(a) Faculty. Directors of courses taught in the pre-clinical years shall serve as members of the Committee. Department Chairs are not eligible to serve as members of this Committee. There will be one faculty vote per course.
(b) Student. One student from each of the pre-clinical classes will be elected to serve as a voting member of this Committee. Student members will not be included in executive sessions. Student members shall be elected to one-year terms and are eligible to be elected to successive terms, as long as they are in pre-clinical years of study and maintain good academic standing. The first year student member will begin his/her term on September 1 each year. The second year student member will begin his/her term on July 1 each year.
(c) Administrative. The following shall serve as permanent ex officio members:
- Vice Dean for Educational and Academic Affairs
- Associate Dean for Admissions
- Associate Dean for Evaluation and Assessment
- Associate Dean for Student Affairs
(3) Chair.
The Chair of the Committee will be elected at the July meeting by voting members of the Committee to a one-year term. The Chair may be re-elected for one successive term.
B. Clinical Evaluation and Promotions Committee
(1) Responsibilities.
The Committee shall serve as an advisory group to the Dean on matters related to the academic progress of medical students during their clinical years of study. It shall meet as frequently as required, but not less than quarterly. Specifically, this Committee will:
(a) Review and revise as needed, the procedures for student evaluations and advise appropriate groups of such revisions.
(b) Evaluate each student in clinical training throughout the year, including:
(i) identifying students who are experiencing academic difficulty, including course failure and who may need remediation or other corrective actions; the Committee shall seek and receive information from all sources it deems relevant;
(ii) acting upon student requests regarding a student's status, including but not limited to leaves of absence;
(iii) assisting students who request extended curriculum options; and
(iv) making specific recommendations to the relevant academic Department(s) regarding student progress and status.
(c) Recommend action regarding promotion including graduation of each student. (2) Membership
This Committee will be composed of Faculty, student and administrative members voting and applicable ex officio representation from the Dean.
(a) Faculty. Directors of courses taught in the clinical years shall serve as members of this Committee. Department Chairs are not eligible to serve as members of this Committee. There will be one faculty vote per clerkship/course.
(b) Student. One student from each of the clinical classes will be elected to serve as a voting member of this Committee. Student members will not be included in executive sessions. Student members shall be elected to one-year terms and are eligible to be elected to successive terms, as long as they are in clinical years of study and maintain good academic standing. Both the student members will begin their terms on July 1 each year.
(c) Administrative. The following shall serve as permanent ex officio members:
- Vice Dean for Medical Education
- Associate Dean for Admissions Associate Dean for Evaluation and Assessment
- Associate Dean for Student Affairs
(3) Chair.
The Chair of the Committee will be elected at the July meeting by voting members of the Committee to a one-year term. The Chair may be re-elected for one successive term.
Section 16 Tenure Committee
(1) Responsibilities
(a) The Committee shall develop guidelines and procedures to be employed in determining whether a given candidate satisfies the requirements for tenure. These guidelines and procedures shall be approved by the faculty of the College of Medicine and shall be published and made available to the Faculty.
(b) The Committee shall thereafter have the primary responsibility for reviewing and making recommendations regarding all nominations for tenure, in accord with approved guidelines and procedures. It shall collect and evaluate all data pertinent to each candidate.
(2) Membership. The Committee shall initially be comprised of twelve members of the College of Medicine Faculty who are tenured members of the College. These representatives shall be elected for four (4) year terms by the Faculty, under the supervision of the Advisory Council on Committees with staggered terms to permit replacement of approximately twenty-five (25%) of the Committee each year. Representatives may not be a Department Chair, an Assistant, an Associate or a Vice Dean. The Dean shall appoint one representative from the Office of Faculty Affairs to serve as a non-voting ex-officio member.
Section 17 Women in Academic Medicine
(1) Responsibilities.
(a) The Committee will develop and recommend programs addressing issues of importance to women Faculty.
(b) The Committee will develop and recommend policies addressing issues of equity in all academic and financial matters.
(c) The Committee will develop and recommend programs for the development of women Faculty.
(d) The Committee will recommend to the Dean the names of Faculty members to participate in national meetings and developmental seminars addressing issues of women in health sciences.
(e) The Committee will assist in developing and implementing programs for women medical students, graduate students, undergraduate students and residents.
(2) Membership.
The Committee will be composed of nine members of the College Faculty. Due to the nature of the Committee, no less than half of the members will be women. Ex-officio members may include the following:
- Women's Liaison Officer
- Vice Dean for Educational and Academic Affairs
- Associate Dean for Faculty Development
- Director, Institute for Women’s Health & Leadership
- Director, Executive Leadership in Academic Medicine (ELAM) program.
- A medical student appointed by the College’s AMWA Chapter
- A graduate student elected by the College’s Graduate Student Society
- A resident elected by the residents
The Chair of the Committee will be elected annually by the Committee members.
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