An e-mail message should contain the same elements as a letter from Drexel University College of Medicine. When formatting an e-mail message, please use the same level of detail as a standard letter or memo.
Message Format
E-mail messages should be formatted as plainly and simply as possible.
- Use Arial or Helvetica if you require a sans serif font. If you prefer a serif font, use CG Times or Times New Roman.
- Use a plain white background with black or other dark color type.
This format will ensure that your message can be easily read and printed.
Avoid the use of fancy backgrounds and images in your e-mail correspondence.
Your Signature
Your signature should clearly identify your name and department within Drexel University College of Medicine. This policy especially applies to e-mail messages that are sent to external recipients. The following is an example of an appropriate signature for an external recipient:
Linda Roth
Senior Executive Director of Communications
Drexel University College of Medicine
Suite 11484
1601 Cherry Street
Philadelphia, PA 19102
Telephone: 215-255-7330
Fax: 215-255-7301
Before You Send
Before you press the Send button, you should take the time to review your message. You need to ensure that only the desired recipients receive your message. Double-check that all delivery addresses and attachments are accurate and that they are being sent to the intended audience. Once the e-mail is sent, the information cannot be canceled.
Disclaimer Announcement
The following disclaimer statement should be added to all e-mail messages:
This e-mail and any accompanying attachments are confidential. The information is intended solely for the use of the individual to whom it is addressed. Any review, disclosure, copying, distribution, or use of the e-mail by others is strictly prohibited.
Thank you for your cooperation. |